Privacy Notice
Verido Nexus Ltd
Store No. 232, Adum, Kumasi, Ashanti Region, Ghana
GhanaPostGPS AK-019-1477
Last updated: 1 October 2026
1. Who we are
Verido Nexus Ltd ("we", "us") provides business advisory and support services, registered office and business address services, corporate secretarial services, statutory and tax compliance filing, and software and information technology services.
We are the data controller for the personal data described in this notice, and we are registered as a data controller with the Data Protection Commission of Ghana under the Data Protection Act, 2012 (Act 843).
We are also an accountable institution under the Anti-Money Laundering Act, 2020 (Act 1044). Several of the things we do with your personal data, and several of the limits on your rights, follow from that. Where that is the case, this notice says so.
Contact: info@verido.com.gh
2. What we collect
When you use our website and start an application, before you create an account: the answers you give about the business you want to form or register: proposed name, activity, region, number of owners. This is information about a business, not about you. We also set a cookie that identifies your draft so you can close the page and come back to it.
When you create an account: your phone number, or your email address and Google account identifier if you sign in with Google. We do not receive your Google password.
When we act for you, and only then: your full name, date of birth, nationality, residential address, occupation, Ghana Card or passport details, and a photograph or video call recording used to verify that the document is yours. The same for anyone who ultimately owns or controls your company. Where relevant, information about the source of your funds.
While we hold your registered office: the fact that correspondence and legal process arrived for your company, who it appeared to be from, a photograph and scan of it, and when you acknowledged it.
Automatically: IP address, browser type, and log records of what was done in our system and by whom.
3. Why we use it, and on what basis
| What we use it for | Our basis |
|---|---|
| Providing the services you asked for | Performance of our contract with you |
| Verifying your identity and that of your beneficial owners | Legal obligation under Act 1044, and your consent |
| Screening against sanctions lists and for politically exposed person status | Legal obligation under Act 1044 |
| Assessing and recording the money laundering risk of the relationship | Legal obligation under Act 1044 |
| Making a report to the Financial Intelligence Centre where required | Legal obligation under Act 1044 |
| Receiving, recording and notifying you of correspondence and legal process | Performance of our contract with you |
| Filing documents with the Registrar of Companies, the Ghana Revenue Authority and other authorities on your instructions | Performance of our contract with you |
| Keeping records for the periods the law requires | Legal obligation |
| Keeping our systems secure and investigating misuse | Our legitimate interests |
We record your consent before we collect or store your identity information. Our system will not let us store a date of birth, a nationality or a Ghana Card reference for anyone unless a live consent for that purpose already exists.
4. What we do not do
- We do not sell your personal data.
- We do not use it for advertising, and we do not allow anyone to advertise to you through us.
- We do not open, read or copy correspondence addressed to you beyond what is needed to record what arrived, photograph and scan it, and tell you it is here.
- We do not act as nominee shareholder, nominee director or trustee for anyone, so we do not hold personal data in those capacities.
- We do not hold or move your money, beyond our own fees and statutory payments we make on your instructions.
5. Who we share it with
- Public authorities, where you have instructed us to file on your behalf: the Office of the Registrar of Companies, the Ghana Revenue Authority, the Social Security and National Insurance Trust, and district assemblies.
- The Financial Intelligence Centre, where we are required to report.
- Other competent authorities, where required by law or by a court.
- Our auditors and professional advisers, under confidentiality.
- Service providers who host our systems, verify identity documents, screen against sanctions lists, or deliver messages to you. They act on our instructions and may not use your data for their own purposes.
If we sign in through Google at your choice, Google processes that sign-in under its own privacy policy. We receive only your email address, your Google account identifier, and whether Google has verified that address.
6. Where your data is held
Our systems are hosted outside Ghana. Where personal data is transferred outside Ghana we take steps to ensure it is protected to a standard consistent with Act 843, including contractual protections with our providers.
Identity documents and the responses of any verification provider are encrypted where they are stored.
7. How long we keep it
Records obtained for anti-money laundering purposes are kept for at least five years after our relationship with you ends, which is the minimum Act 1044 requires. Our own standard is six years.
Where a record is the subject of a report to the Financial Intelligence Centre, we keep it until the Centre confirms it is no longer required. We cannot tell you when this applies to you.
An application you started and abandoned contains no personal data before you create an account. We delete abandoned applications after 30 days without activity.
Other records are kept for as long as we need them for the purpose we collected them, and then deleted. When we delete a record we log that the deletion happened.
8. Your rights
Under Act 843 you may ask us to:
- tell you what personal data we hold about you and why;
- correct it if it is wrong;
- delete it, or stop using it, in the circumstances the Act allows;
- object to how we are using it.
Write to info@verido.com.gh. We will respond within the period the Act allows. We may ask you to verify your identity first, because the alternative is disclosing your data to someone who is not you.
The limits, stated plainly
We cannot delete records we are required to keep. If you ask us to delete your identity records while the retention period under Act 1044 is still running, we will refuse and tell you why.
We cannot tell you whether a report has been made about you. Disclosing that, or that your affairs are being examined, is a criminal offence. If you ask us, we will not confirm or deny it. This is not a choice we make; it is the law, and it applies to every accountable institution in Ghana.
We may refuse to act for you without giving a full reason. Where our refusal relates to our obligations under Act 1044, we may not be able to explain it.
9. Complaints
If you are unhappy with how we have handled your personal data, write to us first at info@verido.com.gh. If you remain unhappy, you may complain to the Data Protection Commission of Ghana.
10. Changes
We will update this notice when what we do changes. The date at the top tells you when it was last changed. Where a change materially affects you, we will tell you directly.